Privacy Policy
ADAPE Australasia Inc
The ADAPE Australasia Limited Privacy Policy has been developed in order that it comply with the National Privacy Principles in Schedule 3 of the Commonwealth Privacy Act 1998 (‘Privacy Act’).
The Privacy Policy is an extension of our commitment to provide the highest level of integrity in dealing with all those who interact with us. It provides an assurance to you that we will manage and use the information we have responsibly, and with the utmost respect.
This Privacy Policy guides how we collect, store and use information about the members and prospective supporters of ADAPE Australasia Limited. It also describes other important topics relating to the privacy of your personal information, as well as your privacy rights.
It will be periodically assessed against new technologies, business practices, the law and the communities changing needs.
Collection
Personally-identifiable information requested by us, or that you voluntarily provide to us, will only be collected to the extent that the ADAPE Australasia Limited deems reasonably necessary to serve a legitimate business purpose. That business may include;
- Continuation of contact to keep the individual informed of ADAPE activities that may be of interest
- Maintain an appropriate level of contact with a member in relation to our membership and promotional activities;
At the time of collection (or if that is not practicable, as soon as practicable after), we will make you aware of this policy and the information contained within it.
All individuals will have an opportunity to “opt out” of further contact from ADAPE Australasia Limited.
Use and Disclosure
We will provide an explanation as to the likely uses of your personal information.
ADAPE Australasia Limited will not sell, trade or disclose to third parties any Individual’s information derived from any relationship with us, including names and addresses, without the consent of the individual concerned, or otherwise in accordance with the Privacy Act. (Except as required by subpoena, search warrant, or other legal process or in the case of imminent physical harm to the individual or others).
ADAPE Australasia Limited may, at its discretion, disclose information important to the furtherance of its objects to the following categories of disclosees;
· State and Member Chapters of ADAPE Australasia Limited
· A Mailing and Distribution Centre who is compliant with the National Privacy Principles for the distribution of any ADAPE publication.
Data Quality
The ADAPE Australasia Limited will take reasonable steps to ensure that the personal information it collects, uses or discloses is accurate, complete and up to date.
Data Security
Personal information is stored by ADAPE Australasia Limited in a combination of computer records and hard copy files. ADAPE Australasia Limited will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. These security measures include, in the case of computer records, computer security devices to protect the integrity of our systems and the confidentiality of your personal information.
When information becomes redundant or is no longer required (subsequent to State or Commonwealth statutory requirements), ADAPE Australasia Limited will take reasonable steps to ensure that personal information is permanently de-identified.
Openess
Under the Privacy Act an individual may view all information relating to them that is held by ADAPE Australasia Limited. The organisation will take reasonable steps to let an individual know, generally, what sort of information it holds, for what purposes, and how it collects, holds, uses and discloses that information.
Access and Correction
Any individual wishing to view their personal information held by ADAPE Australasia Limited can apply to do so, in writing, to;
The Privacy Officer
ADAPE Australasia Limited
PO Box 4190
South Maroubra NSW 2035
Australia
Subject to approval, appropriate, mutual arrangements will then be made to view the records within 10 working days from the receipt of the request.
Individuals may be aware that requests for access may be denied in some circumstances. ADAPE Australasia Limited reserves the right to deny access to personal information if a request falls within the guidelines offered in National Privacy Principle 6, 6.1 (a) to (k), of Schedule 3 of the Privacy Act.
ADAPE Australasia Limited will, at all times, make attempts to ensure that the personal individual information it holds is accurate and up to date. If it holds information about an individual that is not accurate, up to date, an individual may ask that it be corrected.
Anonymity
In all Direct Mail communications an individual may express the wish that they remain anonymous for the purposes of recognition.
Sensitive Information
ADAPE Australasia Limited will only collect Sensitive Information about an Individual as is allowed within National Privacy Principle 10 of the Privacy Act.
How to make a complaint
If you feel as though ADAPE Australasia Limited has not complied with this Privacy Policy and/or the Commonwealth Privacy Act 1988, or that your privacy has been breached, you may make a complaint in writing, by fax, by email or by telephone.
If you are writing, faxing or emailing your complaint, please provide your telephone number if a response by telephone would be convenient. If you are emailing, please state if a reply by email is required and, if not, please provide a full postal address.
Where possible, it is best that you contact ADAPE Australasia Limited and ask that they put the matter right. You should also state what you want done about your complaint. For example, do you want an apology for the action/omission, an assurance the action/omission will not happen again, or do you want compensation for a financial loss bought about by the alleged breach of your privacy.
We will reply within 15 working days from when we receive your complaint. If it is not possible to give you a full reply within this time – we will give you an interim response – informing you of what is being done to deal with your complaint, when you can expect the full reply and from whom.
That full reply will include details of who to contact next if you believe that your complaint has not been dealt with. This will normally be the Privacy Commissioner. (If the Privacy Commissioner is satisfied that your complaint has been dealt with fairly, he will close your case and, normally, we will not respond to further approaches about the matter.
Definitions
Personal Information is information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.
Sensitive Information means:
(a) information or an opinion about an individual’s:
(i) racial or ethnic origin; or
(ii) political opinion; or
(iii) membership of a political association; or
(iv) religious beliefs or affiliations; or
(v) philosophical beliefs; or
(vi) membership of a professional or trade association; or
(vii) membership of a trade union; or
(viii) sexual preferences or practices; or
(ix) criminal record;
that is also personal information; or
(b) health information about an individual.
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